AGM Minutes 7 Feb 2014

AGM MEETING   February 7th 2014

 * Present - Geoff , Lydia, Paul, Myles, Ian, Geraldine, Chris, Tony, Nick, Tess Pike

 * Sue Brighouse (Canoe Club Rep)

* Apologies: Chris Bell, Andrew, Joanne, Martin

 ACTIONS

Martin to look at small print on lease

VOLUNTEERS wanted for 26th May family day

Receipt book for temporary membership tickets?

Chris and Nick to audit windsurfing gear and proposed any expenditure projects to committee for next meeting.

 1/ Minutes of 2013 AGM agreed

 2/ Matters arising - nil

 3/ Chairman’s report – Geoff spoke to his stunning Chairman’s letter circulated to all members with their renewal notice. Abundant approbation was expressed but no questions.

 4/ Treasurer’s Report – (in Andrew’s absence) approved - See below

In good shape – income has held up well

Build up for new RIB has now been used in purchase of new RIB (c.£5K)

Grants received were very good.

Treasurer was thanked for all his hard work

 5/ Membership report -

Membership is healthy

New fee structure now in place with no boat fees and increase in membership/berth fees to reflect increasing use of club boats.

Anticipate £13K income.

Renewals to date £2825

(update 7th March Renewals to date amount to £7025 and the outstanding ones to £6720)

 Advised members of new gate code to be in place on 14th March (done)

 NEW WEBSITE –

Thanks to Nick for promoting windsurfing on the website – urged members to have a look and see what other afloat activities could do on the website.

New company charging us £100 to host website but much improved. Includes interactive membership form.

 Thanks to Membership secretary and to Geraldine – “THE TEAM”

 6/ Events report –

* Healthy attendance and quality of Wednesday night racing.

* 24 hour race went well – won a trophy for one of the races within the race

* Family day went well and new date for 2014 of May 31st Saturday – volunteers sought.

 7/ Open events 2014

Sea Canoeists on 16th March – open day

Junior Topper/Pico event 14/15 June

24 hour race on 13/14th Sept

Bart’s Bash on Sunday Sept 21st

 8/ Elections to committee – all existing members were re-elected –

Tess and Nick Pike volunteered to join the committee and were gratefully elected to the committee.

 9/ Constitution – amendments required by Sport England that had been unofficially adopted last year, were formally adopted at the AGM – Proposed Paul, seconded by Tony – nem con – abstentions 2

AGENDA – 2014 – CONSTITUTION CHANGES

TO ADOPT CHANGES SUGGESTED BY SPORT ENGLAND RE QUORUM FOR VOTING (AMENDMENT TO PARA 12/ AND DISSOLUTION EVENTUALITY (NEW CLAUSE 33/ ) BOTH WORDED AS PER RYA MODEL CONSTITUTION

New constitution is now on the website for consultation

 10/ Windsurfing equipment – Is there scope to invest more? Would club funds allow? Chris Bell and Nick Pike to consult, propose ideas in writing to committee for action. Donated kit from the Pickups to be audited and checked. Would some sort of cover for boards outdoors be possible?

 11/ AOB

Lydia suggested more members be solicited for attendance at workday on 2nd March 10am.

NEXT AGM MEETING – FEBRUARY 5TH 2015 IN CLUBHOUSE

Account summary for 2013/4

 

Year 2013

Year 2012

Year 2011

Year 2010

Income

 

 

 

 

Subscriptions & Misc. income

13,043.20

13,320.80

14,423.25

13,471.00

Lottery Grant

10,000.00

 

 

 

Grant from Banks Ltd

5,000.00

 

 

 

Sale of old Safety boat

1,700.00

 

 

 

Total Income

29,743.20

13,320.80

14,423.25

13,471.00

 

 

 

 

 

Expenditure

 

 

 

 

Canals and Rivers Trust - Land rental

684.08

662.22

553.84

730.26

Canals and Rivers Trust - Sailing rights

3,079.40

3,079.40

2,685.74

2,629.79

SLDC Rates

129.53

125.95

114.02

101.52

KSA Club Insurance

1,179.78

1,303.80

1,268.82

1,256.85

Insurance for boats

859.10

496.89

525.97

481.31

RYA subs

110.00

105.00

0.00

196.00

Electricity

1,083.38

791.79

846.24

1,149.47

Phone

265.50

243.59

230.11

216.86

Cleaning

619.45

1,006.97

1,390.32

1,398.75

Cess pit emptying

0.00

160.00

0.00

155.00

Site works

387.84

718.73

347.48

0.00

Building works and repairs

931.50

1,402.00

0.00

3,085.31

FTS Fire & Security equipment maintenance

901.86

346.13

496.36

376.46

Sundries

127.00

0.00

0.00

237.94

Racing costs

295.98

629.76

0.00

215.00

Admin expenses incl. postage and internet etc.

126.00

218.29

171.91

328.88

Boat Purchase (new dinghies)

10,000.00

0.00

800.00

595.00

Boat Purchase (new Safety boat and engine)

11,963.83

0.00

0.00

0.00

Boat maintenance and repairs

1,083.66

644.72

482.00

816.03

Charitable Gifts/'Fees' for grants

500.00

50.00

0.00

0.00

Training courses paid by KSA

270.00

0.00

0.00

825.00

Total expenditure

34,597.89

11,985.24

9,912.81

14,795.43

 

 

 

 

 

Net income / (expenditure) for the period

-4,854.69

1,335.56

4,510.44

-1,324.43

add Balance brought forward

18,400.14

17,064.58

12,554.14

13,878.57

 

 

 

 

 

Represented by Cash at Bank at 31 December

13,545.45

18,400.14

17,064.58

12,554.14

 

 

 

 

 

 Prepared by Andrew King (Hon Treasurer) 08 Jan 2014

 

                                                       

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