AGM Minutes 7 Feb 2014
AGM MEETING February 7th 2014
* Present - Geoff , Lydia, Paul, Myles, Ian, Geraldine, Chris, Tony, Nick, Tess Pike
* Sue Brighouse (Canoe Club Rep)
* Apologies: Chris Bell, Andrew, Joanne, Martin
ACTIONS
Martin to look at small print on lease
VOLUNTEERS wanted for 26th May family day
Receipt book for temporary membership tickets?
Chris and Nick to audit windsurfing gear and proposed any expenditure projects to committee for next meeting.
1/ Minutes of 2013 AGM agreed
2/ Matters arising - nil
3/ Chairman’s report – Geoff spoke to his stunning Chairman’s letter circulated to all members with their renewal notice. Abundant approbation was expressed but no questions.
4/ Treasurer’s Report – (in Andrew’s absence) approved - See below
In good shape – income has held up well
Build up for new RIB has now been used in purchase of new RIB (c.£5K)
Grants received were very good.
Treasurer was thanked for all his hard work
5/ Membership report -
Membership is healthy
New fee structure now in place with no boat fees and increase in membership/berth fees to reflect increasing use of club boats.
Anticipate £13K income.
Renewals to date £2825
(update 7th March Renewals to date amount to £7025 and the outstanding ones to £6720)
Advised members of new gate code to be in place on 14th March (done)
NEW WEBSITE –
Thanks to Nick for promoting windsurfing on the website – urged members to have a look and see what other afloat activities could do on the website.
New company charging us £100 to host website but much improved. Includes interactive membership form.
Thanks to Membership secretary and to Geraldine – “THE TEAM”
6/ Events report –
* Healthy attendance and quality of Wednesday night racing.
* 24 hour race went well – won a trophy for one of the races within the race
* Family day went well and new date for 2014 of May 31st Saturday – volunteers sought.
7/ Open events 2014
Sea Canoeists on 16th March – open day
Junior Topper/Pico event 14/15 June
24 hour race on 13/14th Sept
Bart’s Bash on Sunday Sept 21st
8/ Elections to committee – all existing members were re-elected –
Tess and Nick Pike volunteered to join the committee and were gratefully elected to the committee.
9/ Constitution – amendments required by Sport England that had been unofficially adopted last year, were formally adopted at the AGM – Proposed Paul, seconded by Tony – nem con – abstentions 2
AGENDA – 2014 – CONSTITUTION CHANGES
TO ADOPT CHANGES SUGGESTED BY SPORT ENGLAND RE QUORUM FOR VOTING (AMENDMENT TO PARA 12/ AND DISSOLUTION EVENTUALITY (NEW CLAUSE 33/ ) BOTH WORDED AS PER RYA MODEL CONSTITUTION
New constitution is now on the website for consultation
10/ Windsurfing equipment – Is there scope to invest more? Would club funds allow? Chris Bell and Nick Pike to consult, propose ideas in writing to committee for action. Donated kit from the Pickups to be audited and checked. Would some sort of cover for boards outdoors be possible?
11/ AOB
Lydia suggested more members be solicited for attendance at workday on 2nd March 10am.
NEXT AGM MEETING – FEBRUARY 5TH 2015 IN CLUBHOUSE
Account summary for 2013/4
|
Year 2013 |
Year 2012 |
Year 2011 |
Year 2010 |
Income |
|
|
|
|
Subscriptions & Misc. income |
13,043.20 |
13,320.80 |
14,423.25 |
13,471.00 |
Lottery Grant |
10,000.00 |
|
|
|
Grant from Banks Ltd |
5,000.00 |
|
|
|
Sale of old Safety boat |
1,700.00 |
|
|
|
Total Income |
29,743.20 |
13,320.80 |
14,423.25 |
13,471.00 |
|
|
|
|
|
Expenditure |
|
|
|
|
Canals and Rivers Trust - Land rental |
684.08 |
662.22 |
553.84 |
730.26 |
Canals and Rivers Trust - Sailing rights |
3,079.40 |
3,079.40 |
2,685.74 |
2,629.79 |
SLDC Rates |
129.53 |
125.95 |
114.02 |
101.52 |
KSA Club Insurance |
1,179.78 |
1,303.80 |
1,268.82 |
1,256.85 |
Insurance for boats |
859.10 |
496.89 |
525.97 |
481.31 |
RYA subs |
110.00 |
105.00 |
0.00 |
196.00 |
Electricity |
1,083.38 |
791.79 |
846.24 |
1,149.47 |
Phone |
265.50 |
243.59 |
230.11 |
216.86 |
Cleaning |
619.45 |
1,006.97 |
1,390.32 |
1,398.75 |
Cess pit emptying |
0.00 |
160.00 |
0.00 |
155.00 |
Site works |
387.84 |
718.73 |
347.48 |
0.00 |
Building works and repairs |
931.50 |
1,402.00 |
0.00 |
3,085.31 |
FTS Fire & Security equipment maintenance |
901.86 |
346.13 |
496.36 |
376.46 |
Sundries |
127.00 |
0.00 |
0.00 |
237.94 |
Racing costs |
295.98 |
629.76 |
0.00 |
215.00 |
Admin expenses incl. postage and internet etc. |
126.00 |
218.29 |
171.91 |
328.88 |
Boat Purchase (new dinghies) |
10,000.00 |
0.00 |
800.00 |
595.00 |
Boat Purchase (new Safety boat and engine) |
11,963.83 |
0.00 |
0.00 |
0.00 |
Boat maintenance and repairs |
1,083.66 |
644.72 |
482.00 |
816.03 |
Charitable Gifts/'Fees' for grants |
500.00 |
50.00 |
0.00 |
0.00 |
Training courses paid by KSA |
270.00 |
0.00 |
0.00 |
825.00 |
Total expenditure |
34,597.89 |
11,985.24 |
9,912.81 |
14,795.43 |
|
|
|
|
|
Net income / (expenditure) for the period |
-4,854.69 |
1,335.56 |
4,510.44 |
-1,324.43 |
add Balance brought forward |
18,400.14 |
17,064.58 |
12,554.14 |
13,878.57 |
|
|
|
|
|
Represented by Cash at Bank at 31 December |
13,545.45 |
18,400.14 |
17,064.58 |
12,554.14 |
|
|
|
|
|
Prepared by Andrew King (Hon Treasurer) 08 Jan 2014