KILLINGTON SAILING ASSOCIATION

ANNUAL GENERAL MEETING

1st FEBRUARY 2007 

 Present -  Geoff Pardoe, Pete Lawson, Myles Ripley, Martin Metcalfe, Anne Sayer, John Studholme

Apologies  Chris Bell, Ian and Geraldine Downs, Andrew, Paul and Lydia Holdsworth, Rob Blair, Tony , Derek Stevenson, Mike Hardy 

 v   NEXT AGM    THURSDAY 7TH FEBRUARY 2008 – 8.00 PM

Geoff Pardoe opened the meeting by thanking those who were present on a thick and misty night. 

Last year’s minutes were approved

v     Matters arising

v     Query about the holding/cess tank.  Geoff explained that a new operator was now doing the emptying who would be purchasing a larger removal tank and therefore would be able to handle larger but fewer visits. 

v     More land to be purchased – farmer not interested

v     Trolley for rescue boat needed – Peter to investigate and obtain an estimate. 

Chairman’s report – as circulated in AGM notice – welcomed and approved

Treasurer’s report – In Andrew’s absence Geoff read out Andrew’s report and circulated the accounts.

 

      Year 2006

      Year 2005

   Year 2004

 

Income

 

 

 

 

Subscriptions & Misc. income

15,123.79

16,193.10

£13,330.00

 

Interest

15.90

25.20

£68.91

 

Grants (£5k Lottery + £1,200 Twiname trust)

0.00

6,200.00

 

 

Total Income

15,139.69

22,418.30

£13,398.91

 

 

 

 

 

 

Expenditure

 

 

 

 

BWB land rental

532.27

500.56

£500.56

 

BWB sailing rights

2,448.84

2,253.04

£2,253.04

 

Rates

86.60

80.38

£72.96

 

 KSA Insurance*

1,134.00

1,275.75

£924.00

 

add Insurance for boats

407.34

477.40

£276.47

 

RYA subs

0.00

80.00

£74.00

 

Electricity

1,009.48

756.04

£769.89

 

Phone

193.40

193.40

£194.49

 

Cleaning

690.64

625.37

£613.89

 

Cess pit emptying

620.00

320.00

£480.00

 

Site works

295.32

2,933.26

£1,841.62

 

Building works/expenses/maintenance

623.86

889.00

£1,052.51

 

FTS Fire & Security

1,329.23

1,361.98

£1,103.93

 

Water Supply / Maintenance charge to Bendrigg

0.00

 

£2,590.00

 

 Identity Stickers and Sundries

225.60

289.05

£307.50

 

 Racing costs / Misc. purchases

180.00

451.29

£237.00

 

Stationery / printing / postage / internet etc.

0.00

 

£25.20

 

Secretarial/Treasurer expenses

0.00

 

£80.00

 

Royal Mail PO Box

0.00

53.00

£53.00

 

Boat purchase and maintenance

2,409.90

7,520.10

 

 

 

 

 

 

 

Total expenditure

12,186.48

20,059.62

£13,450.06

 

 

 

 

 

 

Net income / (expenditure) for the period

2,953.21

2,358.68

-£51.15

 

add Balance brought forward

4,739.60

2,380.92

£7,532.07

 

 

 

 

 

 

Represented by Cash at Bank at 31 December

7,692.81

4,739.60

£7,480.92

 

 

 

 

 

 

Amount in Depreciation reserve at start of year

5,338.54

 

 

 

add Interest

1.89

 

 

 

Amount in Depreciation reserve at end of year

5,340.43

 

 

 

Proposed addition to Reserve

2,750.00

5,338.54

 

 

Proposed Depreciation reserve at start of new year

8,090.43

5,338.54

 

 

 

 

 

 

 

  Prepared by Andrew King (Hon Treasurer) 13 Jan 2007 

 

 

 

 

Boats

Est. startValue

Year 2004 depreciation

Year 2005 depreciation

year 2006 depreciation

Total Depreciation

 

 

 

 

 

 

Wayfarer

1,000

200

200

 

400

Pico

2,000

400

400

500

1,300

Safety

5,000

 

1000

1250

2,250

Opti 1

400

 

80

100

180

Opti 2

400

 

80

100

180

Enterprise

2,000

 

 

500

500

Sailboards

1,200

 

240

300

540

 

 

 

 

 

 

Total

 

600

2000

2750

5350

 Notes to the 2005 Accounts

Note: all club boats have been removed from the RYA policy and insured separately to maximise the available cover for members – they can be used by any authorized member, not only on ‘club events’.

As approved by the club, I have started a Depreciation Fund to build up a reserve to repair and replace Club boats. For simplicity I have assumed a 5-year life and depreciated the value at 20% p.a. starting in 2004 for boats owned then (see spreadsheet). This gives a current Depreciation fund of £2,600, leaving the balance of the old Development Account to be transferred into the current account, giving a current account of £7,478.14

 The Association is in a strong financial position. However members should be aware that the club’s costs are rising fast (esp insurance, fire and security and probably energy), and that the building will require more maintenance as it gets older. No change in subs is recommended.

Membership report – In Ian’s absence, Geoff read out Ian’s report

The Association has 106 individual member and 12 group members (118 in total) 

Activity on the water is broken down as follows:

 - 71 dinghy sailors who sail 106 dinghies (eg Sedbergh School have 15!)

 - 27 windsurfers who sail 31 boards

 - 9 canoeists who sail 58 canoes

 As of 23rd January 19 members have already renewed for the 2007-8 year - please note all membership renewals should be paid by 28 February 2007 (we may want to charge a 'rejoining fee' for anybody who has not paid by (say) 31st march 2007?)

 On Berth allocations we have 5 members who are awaiting berths and 6 available berths (notwithstanding work party to sort out the 'triangle' etc)

Windsurfing report

Geoff had obtained a report – A very good season had been enjoyed with regular Thursday night racing as reported in the Westmorland Gazette.   Winds had varied from v.strong at beginning to variably light by the end.  There had been 8 regular racers.  Mark Taylor had won the series.  New members were welcome.  1st race of the new season would be on 19th April at 6.45 pm

Dinghy Racing report

Pete Lawson reported on a successful season

The Wednesday evening series was the most buoyant which was developing into more of a handicap series with more 2 handers turning up rather than lasers as previously.  Began windy and tailed off apart from the final 2 evenings when racing was cancelled due to inclement weather.

Winter series had been well attended with quite a few new participants from a wide range of experience.  Initially a handicap race in the morning followed by a pursuit race with a sliding handicap in the afternoon had been set up.  However, the 2nd race of the day developed into a handicap race due to the very large time differences between inexperienced sailors sailing slow boats and more experienced sailing faster boats.  The sliding handicap made the time differences even bigger!  The sliding handicap was approved of and gave a larger incentive to the slower sailors.  Some visitors attended from S.Lakes and Lancashire.

The summer series had been cancelled after a couple of very poor turnouts eg zero! 

The future – there was a need to talk – postponed to next committee meeting when more people would be present.  Peter suggested several formats including a pennant race (and thereby charity funding), knockout racing, “normal” racing.  It was thought that July August were affected by keen racers attending open meetings elsewhere so it was thought to be prudent to perhaps only organise one race per month?  Also suggested that racing reports should be sent to the Gazette. 

Some members had suggested that the club should purchase a sailwave programme to assist in calculating results……

Wednesday racing would start again on Wed 28th March at 6pm’ish……

3 Open meetings were scheduled for 2007 –

            June 24th laser 3000

            Sept 2nd Miracle open

            Sept 23rd – Enterprise open

And don’t forget the 24 hour race on Sept 15/16th

Canoeing report

Nil – but it was good to see such a healthy number of canoeists on the water.

Elections – No volunteers from the massive audience were forthcoming. No elections were held

AOB

 

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