KILLINGTON SAILING ASSOCIATION

ANNUAL GENERAL MEETING

1st FEBRUARY 2007 

 Present -  Geoff Pardoe, Pete Lawson, Myles Ripley, Martin Metcalfe, Anne Sayer, John Studholme

Apologies –  Chris Bell, Ian and Geraldine Downs, Andrew, Paul and Lydia Holdsworth, Rob Blair, Tony , Derek Stevenson, Mike Hardy 

 v   NEXT AGM  –  THURSDAY 7TH FEBRUARY 2008 – 8.00 PM

Geoff Pardoe opened the meeting by thanking those who were present on a thick and misty night. 

Last year’s minutes were approved

v     Matters arising

v     Query about the holding/cess tank.  Geoff explained that a new operator was now doing the emptying who would be purchasing a larger removal tank and therefore would be able to handle larger but fewer visits. 

v     More land to be purchased – farmer not interested

v     Trolley for rescue boat needed – Peter to investigate and obtain an estimate. 

Chairman’s report – as circulated in AGM notice – welcomed and approved

Treasurer’s report – In Andrew’s absence Geoff read out Andrew’s report and circulated the accounts.

 Notes to the 2005 Accounts

• Income – boosted by buoyant membership numbers plus grant awards of £6,200 (£5k Lottery and £1.2k from Twiname Trust)
• Expenditure
• BWB fees – no significant change
• Rates - no significant change
• Insurance – Rapid rise to over £1,750 in total, due to
• increasing insurance rates
• increase in PLI to £5m
• increase in club boats

Note: all club boats have been removed from the RYA policy and insured separately to maximise the available cover for members – they can be used by any authorized member, not only on ‘club events’.

• RYA - no significant change
• Electricity - no significant change, though increased electricity costs likely for 2006
• Phone - no significant change
• Cleaning - no significant change
• Cess pit - no significant change
• Site works – cost of completing dinghy park
• Building works etc – roof repairs etc.
• FTS – fire and security – an expensive necessity
• Stickers - no significant change
• Racing costs  and Misc expenses – nothing significant
• Admin costs – none charged this year!
• PO Box – no change – now cancelled
• Boat purchases - Safety boat (incl repairs) + 2 x Optis + training sail boards.
• Cash at bank:

As approved by the club, I have started a Depreciation Fund to build up a reserve to repair and replace Club boats. For simplicity I have assumed a 5-year life and depreciated the value at 20% p.a. starting in 2004 for boats owned then (see spreadsheet). This gives a current Depreciation fund of £2,600, leaving the balance of the old Development Account to be transferred into the current account, giving a current account of £7,478.14

 The Association is in a strong financial position. However members should be aware that the club’s costs are rising fast (esp insurance, fire and security and probably energy), and that the building will require more maintenance as it gets older. No change in subs is recommended.

Membership report – In Ian’s absence, Geoff read out Ian’s report

The Association has 106 individual member and 12 group members (118 in total) 

Activity on the water is broken down as follows:

 - 71 dinghy sailors who sail 106 dinghies (eg Sedbergh School have 15!)

 - 27 windsurfers who sail 31 boards

 - 9 canoeists who sail 58 canoes

 As of 23rd January 19 members have already renewed for the 2007-8 year - please note all membership renewals should be paid by 28 February 2007 (we may want to charge a 'rejoining fee' for anybody who has not paid by (say) 31st march 2007?)

 On Berth allocations we have 5 members who are awaiting berths and 6 available berths (notwithstanding work party to sort out the 'triangle' etc)

Windsurfing report

Geoff had obtained a report – A very good season had been enjoyed with regular Thursday night racing as reported in the Westmorland Gazette.   Winds had varied from v.strong at beginning to variably light by the end.  There had been 8 regular racers.  Mark Taylor had won the series.  New members were welcome.  1^st race of the new season would be on 19^th April at 6.45 pm

Dinghy Racing report

Pete Lawson reported on a successful season

The Wednesday evening series was the most buoyant which was developing into more of a handicap series with more 2 handers turning up rather than lasers as previously.  Began windy and tailed off apart from the final 2 evenings when racing was cancelled due to inclement weather.

Winter series had been well attended with quite a few new participants from a wide range of experience.  Initially a handicap race in the morning followed by a pursuit race with a sliding handicap in the afternoon had been set up.  However, the 2^nd race of the day developed into a handicap race due to the very large time differences between inexperienced sailors sailing slow boats and more experienced sailing faster boats.  The sliding handicap made the time differences even bigger!  The sliding handicap was approved of and gave a larger incentive to the slower sailors.  Some visitors attended from S.Lakes and Lancashire.

The summer series had been cancelled after a couple of very poor turnouts eg zero! 

The future – there was a need to talk – postponed to next committee meeting when more people would be present.  Peter suggested several formats including a pennant race (and thereby charity funding), knockout racing, “normal” racing.  It was thought that July August were affected by keen racers attending open meetings elsewhere so it was thought to be prudent to perhaps only organise one race per month?  Also suggested that racing reports should be sent to the Gazette. 

Some members had suggested that the club should purchase a sailwave programme to assist in calculating results……

Wednesday racing would start again on Wed 28^th March at 6pm’ish……

3 Open meetings were scheduled for 2007 –

            June 24^th laser 3000

            Sept 2^nd Miracle open

            Sept 23^rd – Enterprise open

And don’t forget the 24 hour race on Sept 15/16^th

Canoeing report

Nil – but it was good to see such a healthy number of canoeists on the water.

Elections – No volunteers from the massive audience were forthcoming. No elections were held

AOB

• Vote of thanks to Andrew and Ian for their reports
• Try a Sail day – did we want to organise it this year?  Would it be better at the beginning of the season?  Could we involve/invite schools?  Further discussion postponed to next committee meeting
• Dogs – the rules were clear that dogs were not permitted to roam the dinghy park – the reasons for these rules were clarified. 

back